A growing Bengaluru SaaS team had outgrown their spreadsheet-driven payroll. Every month brought avoidable PF deposit errors, last-minute TDS recalculations, and a 4-day payroll cycle.
TechCorp India had scaled from 40 to 180 employees in 18 months. Their payroll lived in three Excel files plus a homegrown Google Sheet for FBP allocations. Each cycle, the finance team spent four working days reconciling component math, recalculating TDS for mid-year joiners, and chasing payslip questions on Slack.
After two consecutive months of incorrect PF challan amounts (which required corrective filings and ₹38,000 in interest), they decided to migrate. The team evaluated five HRMS platforms and selected PeopleOS for the Labour Code 2025 50%-rule auto-validator and the per-paisa calculation trace on every payslip.
PeopleOS migration tools auto-detected 28 of the 31 fields in TechCorp's spreadsheet. Three custom mappings (their internal grade codes, a non-standard FBP component, and a legacy joining-bonus column) were resolved in a single 30-minute call. Go-live happened in two business days, with zero overlap or parallel run required — the historical data was imported as opening balances.
In the six months since go-live, every monthly payroll has run in under 30 minutes end-to-end, every PF ECR has uploaded cleanly to EPFO on the first attempt, and the finance team has reclaimed roughly 12 person-days a month. ESS adoption hit 94% within the first cycle because employees got full payslip transparency for the first time.
“We stopped firefighting payroll. The team now spends that time on financial planning instead of reconciling spreadsheets.”